A REQUEST FOR A PROPOSAL

Complete the following RFP form and GTN will put together a proposal of ideas for your event.
Please provide as much information as possible to help us create a more customized proposal for you.

     * Asterisks denote required information.
     Contact Information
Your Name* Company*
Type of Industry (ie: Financial, Pharmaceutical)
Street Address City*
State/Province Zip/Postal Code Country*
Phone* Fax Email*
     Event Information
Event Name* Type of Event
Is this being coordinated for another party? Yes No
If yes, please indicate the type of industry your client is in
 Preferred Destination (city, country)
Preferred Dates:   
Arrival: Departure:
Pattern: to
Proposed Schedule of Events (general outline):
Day Activities
Day 1
Day 2
Day 3
Day 4
Day 5
Day 6
Day 7
More...
Total Event Budget Average Budget Per Attendee
Pricing Currency:  
Please send in CAD$ USD$ Other Currency:
  Do not send prices at this time
Number of Attendees*  Will Spouses Attend?  Yes No
Attendee Demographics:  
Average Age Range(s): Gender Percentage: % male % female
Group dynamic (general tendency to prefer events & activities that are):
  Conservative Some-what Adventurous
  Traditional     Very Adventurous
     Details to Services Requested
1. Transportation:
 
Mode of Transport
  Sedan   Limousine   Van   Motor coach
 
Trip Distances
  Airport transfers City transfers
 
Notes
 
2. Hotel Accommodations:
  Guest Room Requirements (occupancy): Single Double
  Room Block Needed by Day and Room Type:
 
  Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7 More...
Standard
Suite/ VIP Suite
Hospitality Suite
  Desired Guest Room Rate/Night:
  Preferred Hotels:
 
Notes
 
3. Meeting / Conference / Convention Space:
  Requirements / Specifications
Day Activities # of
People		 Room Set-up Time A / V Needs
 
Notes
 
4. Tours:
 
Tour Length:
  Full Half Day
 
Type(s) Preferred:
  Historical Sites & Museums Agricultural & Vineyard
  Sport Related Attractions Leisure & Outdoor Activities
  Tourist Attractions Adventure Activities
  Shopping Other:
5. Evening / Dinner Options:
 
Type of Evening:
  Reception Heavy Reception Buffet Dinner Plated Dinner
 
Venue Type:
  Dine Around (Multiple Restaurants) Options On-site Banquet Room
  Off-site Venue & Catering Dinner Cruises
 
Theme Evening:
  Theme Ideas: 
  Include: Decor Entertainment Speaker
  Total Budget for Evening:         
Evening's Budget Per Person:
6. Audio Visual, Rentals & Gifts:
 
  Photography, Video, CD Services Equipment Rental
  Printing Services (name badges, signage, etc.) Attendee Gifts
7. On-site Staff:
 
  Meet & Greet Concierge Event Managers & Coordinators
  Step-on Tour Guides Hospitality Desk Registration Services & Staff
  Secretarial Services Security Transportation Booth
8. On-line Event Registration:
 
  Yes
Additional Comments:
 
   
   
     Submit Your Form
 
*I have finished entering my event information. Work your magic GTN, and send me my proposal!
 
  *Send via: Snail-mail Fax E-mail

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